Last Updated on March 5, 2023 by Umer Malik
Could ‘intelligence’ ever have a negative side also?
We will witness this fact in this article if even ‘intelligence’ could also have some negative effects or not? Apparently, we are talking here in terms of enterprise business and the relevant software like HR software that is used in businesses and organizations.
We’ll explore here the positive and negative sides of deploying intelligent software into an organization.
As far as the positive sides of deploying the intelligent HR software solutions are concerned, they are the most sought after reasons and are very prevalent today. Almost half of the total businesses in the USA have smart hr software deployed already. The reason being it simplifies complex things and saves a lot of time.
Let us proceed ahead with the positive sides and negatives altogether by picking up essential factors that are related to any business and the impact of HR software on it.
Before that, here is a glimpse of the basic features of an HR software and what it can do after being smart-
Basic features of an intelligent HR software
- Basic administration
- Online payroll management
- Benefits administration
- Information Management
- Recruitment and Talent management
- Succession planning
- Financial Management
- Compliance management
- Time and Attendance Management
- Learning and Professional Development
- Accounting, etc.
Any business typically spends a lot in managing all of them by hiring an entire team of HR and even then there are some major probabilities that remain for such human errors which could bring worse circumstances to the company if the luck is hard.
But this would be the fact that anything that reduces human efforts, also reduces the tendency of a human to work harder in the future and make him/her addicted to having even better technology ahead of time.
Beginning with the first responsibility the HR department has to keep over always and the impact of intelligent hr solution on it-
Payroll management
Positive –
Payroll management becomes easier with software because it keeps attendance, leaves, deductions, and other liabilities on record and well scrutinized in a timely manner such that preparing an online payroll report for the month is very easy through it.
Moreover, when we integrate a dedicated payroll software, it compensates the deployment cost by being quite cost-effective and accommodates an organization to never miss their paychecks and necessary details.
Overall, online payroll services are way better than traditional payroll management systems.
Negative –
As it is said above that the deployment cost might be a bit higher and would not suit every business financially. It is always a risk to initiate an idea without analyzing its overall impact on the organization, therefore, an online payroll management software or an all-in-one intelligent HR software could be difficult for the organization if it is not pre-analyzed regarding its costing and necessity.
Information management
Positive –
An HRIS system is nothing but an information platform for employees and employers so as to introduce some transparency within the organization and save some time by exchanging necessary information through the internet or cloud.
Secondly, the employees are provided the facility of an online HRIS because they can access their necessary documents related to benefits and retirement, etc., and do not require a clerk anytime they want to check them.
Negative –
Traditionally, it demands a clerk to exchange information from one person to another. It brings some risk factors as well like manipulation of information meanwhile the physical distance, or loss of information due to any possible hazard like wear and tear or the documents being stolen, etc.
A security breach is something that is equally possible in the terms of scale and global reach is concerned. Physical information exchange has a lot of probability of data manipulation, however, online information exchange has an equal risk of hackers doing the same thing. Also, the scale or the level of access increased due to online availability unlike the traditional form of exchange.
Benefits Administration
Positive –
Employers usually hire dedicated employee benefits administration tools that get costlier to them but just because they want this process to get easy, many employers are found happily adopting such software by not worrying much about the cost.
An intelligent hr software is technically capable of handling benefits as well if chosen wisely. As there are multiple hr software in the market but a very few of them could possibly serve as benefits administration software simultaneously.
Companies prefer to have an online benefits administrator so as to keep their HR employees free from the hustle and bustle of broker and insurance carriers.
Negative –
An online benefits administrator in conjunction with other HR functionalities might cost heavy to an organization with a small scale business. Thus, the pre-evaluation of costing and requirement is necessary and sincerely suggestive here.
However, there are some drawbacks in other basic functions as well, like in talent management, sourcing of a candidate online could be easily manipulated. In succession planning, only suggestive decisions can be made through the help of an online HR software, but they are quite helpful and we should not disagree on that just to bring out the negative side of every aspect.
Final Words
Human resources are basically of many types. It is called human resources because everything is administered and advised by a human being about recruitment, payroll management, benefits administration, compliance management, or succession planning management. Everything around it has almost a hundred percent intervention of humans and then executed.
This tradition is now seeming to get changed.
Technology is now bending towards reducing human intervention as much as possible and letting intelligent HR solutions work.
By bringing such smart solutions like Accomplish EP, the technology is asking new corporations and enterprises to adopt it and let their employees feel a bit less burdensome.
However, there are some positives and negatives to every aspect of human activity. But the matter of fact is that growth and development should never stop just because of the failures.
Every action produces some reaction which could have a bit of a negative impact as well, but by focusing on the positive portion only, we could mitigate the influence of the negative part very effectively.
Read more: The Guide That Makes Starting a Property Management Company Simple
